1.    Under what circumstances can a document be changed?

Most fields in a document can be changed up until it is posted.  After that, only fields that do not have a financial impact can be changed (e.g., text fields).  In the document header, only the reference document and text can be changed.

2.    For what are document update rules used?

With document update rules, you determine which document fields are allowed to be changed and under what circumstances.  They are stored in the “document change rules” table.  Note that some fields may not be changed regardless of the specifications in this table.

3.    What specific document fields cannot be changed?

Fields mandated by GAAP (Generally Accepted Accounting Principles) cannot be changed (e.g., account number, amount, posting key).
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A component under SAP xApps, ‘Duet’ is a first-of-its-kind software solution from SAP and Microsoft that enables users to easily and quickly interact with SAP business processes and data via their familiar Microsoft Office environment. The result of a groundbreaking collaboration between SAP and Microsoft, it is the first joint product created by these two industry leaders and is designed to revolutionize how IT workers interact with enterprise applications.

Duet enables:

• Budget Monitoring: Schedule time-critical alerts and notifications to monitor cost centers or internal orders, which are delivered directly to Microsoft Outlook.
• Demand Planning: Create and use planning sheets, as well as analyze and manage demand planning data from the SAP System using Microsoft Excel.
• Duet Reporting: Schedule reports to be delivered regularly to Microsoft Outlook, receive individual reports on an as-needed basis, and view reports in Microsoft Excel.
• Leave Management: Add leave requests as Microsoft Outlook calendar items that integrate approval guidelines in the SAP System and enterprise-defined processes.
• Sales Management: Manage CRM accounts and contacts, create business activities, and access sales analytics information using Microsoft Outlook.
• Team Management: Access up-to-date information about yourself and employees, open positions, and organizational structures that are integrated from the SAP System into the Microsoft Outlook contacts area.
• Time Management: Record time in the Microsoft Outlook calendar, streamlining time entry while ensuring time-reporting compliance in the SAP System.
• Travel Management: Create a travel request and a travel expense report in the SAP System using Microsoft Outlook.

1.    What is a preliminary posting?
In SAP, a preliminary posting allows you to enter and store incomplete documents without carrying out extensive entry checks.

2.    What is a parked document?
A parked document is a type of preliminary posting.  Parking documents do not update any data in the system, such as transactional figures (except for cash management).  However, you can evaluate parked documents since preliminary postings are linked to the reporting functions in financial accounting.

Parked documents can be completed, checked, and then posted at a later date, even by a different entry clerk.

3.    What types of data can you park?
You can park data for customer, vendor, general ledger and asset accounts.
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The ‘SAP xApps’ family of composite applications enables continuous business innovation—and provides the flexibility necessary to respond quickly and profitably to business changes. They extend the value of core business investments and maximize the return on strategic assets: employees, knowledge, products, business relationships, and IT. SAP and SAP certified partners deliver these composite applications that drive specialized  business processes, provide comprehensive business insights, and focus on the needs of a variety of industries.

All these applications combine Web services and data from multiple systems in an application design made possible by the SAP Composite Application Framework within the SAP NetWeaver technology platform. This framework includes the methodology, tools, and run-time environment to develop composite applications. It provides a consistent object model and a rich user experience, and gives developers a productive way to create composite applications on top of a set of heterogeneous applications.

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1.    List the different types of reference documents

• Sample documents,
• Account assignment model (Complex Postings)
• Account assignment template (Enjoy Postings)
• Recurring document or Recurring Entry.

2.    What are the main characteristics of each?

• Sample document
  • Cannot add new line items
  • Not all fields are changeable
  • Can only use one at a time
• Account assignment model =
  • If the currency is defined then the model can only be used for postings in that specific currency
  • Can use more than one when posting documents
  • Most fields are changeable after it has been created
  • May only be used with complex postings
• Account assignment template
  • The only reference document that can be used in the Enjoy Posting screen.
  • Created directly in the Enjoy Posting screen
  • The posting does not need to be complete.
  • Primarily used to post transactions to General Ledger Accounts rather than sub-ledger accounts since it does not save customer or vendor numbers.
  • The only mandatory field is the Name that is provided by the user.
• Recurring entry
  • Static document
  • Fields cannot be changed
  • Posting occurs after periodic posting program is run and batch input session is executed.

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