1.    What is a preliminary posting?
In SAP, a preliminary posting allows you to enter and store incomplete documents without carrying out extensive entry checks.

2.    What is a parked document?
A parked document is a type of preliminary posting.  Parking documents do not update any data in the system, such as transactional figures (except for cash management).  However, you can evaluate parked documents since preliminary postings are linked to the reporting functions in financial accounting.

Parked documents can be completed, checked, and then posted at a later date, even by a different entry clerk.

3.    What types of data can you park?
You can park data for customer, vendor, general ledger and asset accounts.
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The ‘SAP xApps’ family of composite applications enables continuous business innovation—and provides the flexibility necessary to respond quickly and profitably to business changes. They extend the value of core business investments and maximize the return on strategic assets: employees, knowledge, products, business relationships, and IT. SAP and SAP certified partners deliver these composite applications that drive specialized  business processes, provide comprehensive business insights, and focus on the needs of a variety of industries.

All these applications combine Web services and data from multiple systems in an application design made possible by the SAP Composite Application Framework within the SAP NetWeaver technology platform. This framework includes the methodology, tools, and run-time environment to develop composite applications. It provides a consistent object model and a rich user experience, and gives developers a productive way to create composite applications on top of a set of heterogeneous applications.

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1.    List the different types of reference documents

• Sample documents,
• Account assignment model (Complex Postings)
• Account assignment template (Enjoy Postings)
• Recurring document or Recurring Entry.

2.    What are the main characteristics of each?

• Sample document
  • Cannot add new line items
  • Not all fields are changeable
  • Can only use one at a time
• Account assignment model =
  • If the currency is defined then the model can only be used for postings in that specific currency
  • Can use more than one when posting documents
  • Most fields are changeable after it has been created
  • May only be used with complex postings
• Account assignment template
  • The only reference document that can be used in the Enjoy Posting screen.
  • Created directly in the Enjoy Posting screen
  • The posting does not need to be complete.
  • Primarily used to post transactions to General Ledger Accounts rather than sub-ledger accounts since it does not save customer or vendor numbers.
  • The only mandatory field is the Name that is provided by the user.
• Recurring entry
  • Static document
  • Fields cannot be changed
  • Posting occurs after periodic posting program is run and batch input session is executed.

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1.    When entering data, what steps does the system follow?

User defined substitutions are inserted in the appropriate line item, derived characters are brought into the document, master data availability and compatibility are checked (via Coding Block), user defined validations are carried out.

2.    What functionality is available to the user to view a document as it will be posted?

Simulate

3    What determines which fields are present and whether or not information must be entered in them when entering the line items of a document?

Link Rules, which compare the field status of the posting key, field status group of the G/L account, and the field status group of the reconciliation account of the customer or vendor master record.

In Enjoy Postings, Screen Variants determine the status of fields in addition to and independently of the field status groups.

1.    What is the document principle?

The document principle requires that one FI document is created for every business transaction.  Each document receives a unique number.  It is a 1:1 relationship.

2.    Discuss the various sections of a SAP document and give an example of the data stored in each section.

Document header – posting date, document number, document type, currency, document date, document header text.
Line items – Minimum of two line items and at most 999, consisting of posting key, account number, amount, and other account assignments.

3.    What is a document type?  Discuss its various uses in the system.

A document type is a 2-character alphanumeric key that is used to identify documents. It distinguishes between business transactions (e.g., SA – G/L postings, DR – customer invoice), controls the account types posted to (D – customer, K – Vendor, S – G/L account, A – Assets, M – Materials), assigns document numbers and is used as a sort criteria.
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